Notice of 2023 TEERA Annual General Meeting

The 2023 TEERA Annual General Meeting will be held at 7.00PM on Friday 1 March, 2024 at the Wattlewood Park ride base, Bass Hwy, Sassafras.

Agenda

To confirm the minutes of the 2022 AGM (Minutes available here).

  1. To receive various reports:

    1. President’s Report

    2. Auditors Report (has been emailed to members)

  2. To elect the Committee members:

Eight written nominations were received by the secretary for the five vacant positions with one subsequently withdrawn before the ballot papers were distributed to members.

The seven candidates for the 2024 SMC are:

·         Andrew Parker

·         Rebecca Ainslie

·         Christine Dann

·         Andrew Miles

·         Jessica Goulding

·         Pat Lamprey

·         Pat Hodgetts

Ballot papers were distributed to members who are eligible to vote on 21 January. 28 votes were lodge by close of polling at 5.00PM on 31 January. The names of the five people elected to the 2024 SMC will be disclosed by the returning officer at this AGM.

4.      To appoint the auditors and agree their remuneration.

5. Special Business:

    1. Motion to create a process that allows for TEERA to have By-Laws.

The motion, moved by Angie Clark and seconded by Andrew Miles, is that:

Clause 37 of the TEERA Rules of Association be re-numbered to 38 and to insert a new Clause 37 as follows:

37 By-Laws

37.1 The committee may make such By-Laws for the administration of the association as it sees fit from time to time provided that those By-Laws are not inconsistent with these Rules. Such By-Laws shall be published to the members of the association who are bound by these By-Laws.

Rationale: 

During the year the SMC needs to make decisions on matters which do not arise very often, for example: nominations for Honorary Life Membership or occasional disciplinary matters. Having the ability to lay out a procedure in a bylaw will give consistency of decision making even with the rotation of members on the SMC and improve the transparency around such decisions.

By-Laws will be public documents attached to the Rules which can from time to time be updated by the SMC of the day to more effectively reflect the needs of TEERA.

II. Motion regarding the process to appoint TEERA honorary members.

The motion, moved by Angie Clark and seconded by Andrew Miles, is that:

Clause 5.1 c) of the TEERA Rules of Association be changed from:

c)   Honorary life members who shall be members who have rights as ordinary members but shall not be levied membership fees or subscriptions and shall be nominated and appointed by such methods as determined by the committee.

to:

c)   Honorary life members who shall be members who have rights as ordinary members but shall not be levied membership fees or subscriptions and shall be nominated and appointed in accordance with guidelines documented in the By-Law section.

Rationale: 

Honorary Life Membership of TEERA is the highest and most prestigious honour which can be awarded in recognition of outstanding (above and beyond) contribution to the sport of Endurance riding in Tasmania. 

Since the first TEERA constitution adopted in the 1980s the recipients of this award have been nominated and appointed by the SMC. as per 5.1 c) of the TEERA Rules of Association.

Creating a by-law containing guidelines and procedures for appointing Honorary Life Members will improve the consistency and transparency of the process as well as involve the wider membership in selecting the recipients of this honour.

6. Other business

All TEERA members were invited to suggest topics for discussion at this meeting. No suggestions were received.

2024 TEERA SMC elections

At the close of nominations for the 2024 TEERA SMC at 5.00PM on 15 January, eight nominations had been received. One of these was subsequently withdrawn. Accordingly, there are seven nominees for the five vacant positions.

The nominees are Andrew Miles, Jess Goulding, Rebecca Ainslie, Pat Lamprey, Pat Hodgetts, Andrew Parker and Christine Dann.

A voting slip has been emailed to the email address shown on AERAspace for all TEERA members eligible to vote. If you are aware of any members who do not check their email regularly, please direct them to this notice so they can obtain a voting slip.

Word version of voting slip.

PDF version of voting slip.

The deadline to lodge your vote and how to lodge your vote is detailed on the voting slip – 5.00PM on 31 January. Voting is not compulsory.

Mark Dunn
TEERA secretary

2024 TEERA Membership Renewals

AERA is very pleased to announce that Membership Renewals for the 2024 endurance year will be available online from 1 January 2024. This functionality is the next step in the development of the AERA Online hub and helps endurance in Australia to embrace the digital world. AERA Online will assist riders and trainers to submit their membership applications in a more streamlined way and without the need to download forms, write them out and then send them off to Registrars. Automatic lodgement and payment via the secure Westpac Bank payment gateway will also assist our hardworking Registrars and ease their burden.

To renew your membership head to AERA Online, log in your account (or create an account if you don’t already have one) and select the My Details option. This screen will display a new Membership option under the Members Details section.

Simply select the Renew button (for returning members) or the New button if you haven’t taken out a membership previously. Then follow the steps through the process. If you need any assistance head to the Help menu and download the Renewing your Membership sheet for step by step instructions. Remember the Contact Us option under the Help menu if you have any questions – we’ll get back to you as soon as possible.

An alternative off-line option will be available to TEERA members shortly. Watch this space.

2024 SMC – nominations now open, AGM motions, topics for discussion

Please find a link below to a nomination form for the 2024 TEERA State Management Committee. Please consider nominating so that our sport may continue to function well in 2024 and beyond. Nominations close on 15 January, 2024. Any of the current SMC will be able to provide advice about what being on the SMC involves.

The terms of five current SMC members has ended so there are five positions available. Retiring SMC are Andrew Miles, Jess Goulding, Grace Huxtable, Trent Huxtable and Kirstie Lockhart. They are, of course, able to renominate for 2024.

On the same form is a Notice of Motion for Discussion at the TEERA Annual General Meeting (AGM), to be held at 7.00PM on 1 March 2024, at the Wattlewood Park ride. All TEERA members are able to propose formal motions for consideration at the AGM.

Also on the form is a ‘Suggested topic(s) for discussion at the AGM’ section. Here, members can suggest topics for discussion that do not require a formal motion.

Click this link to download the form.

Mark Dunn
TEERA Secretary

Online Membership Renewals

AERA is introducing a new Online Membership Renewal module to AERA Online for the 2024 membership year. From 1 January 2024 members will be able to renew their memberships digitally, update their contact and address details and manage their FEI/EA membership information, all from the comfort of their lounge or office chair.

This new functionality allows members to select their own membership categories, sign their membership declaration and make the payment in a quick and easy process negating the need to print out paperwork or mail in applications.

In another step to make endurance life a little less dependent on paperwork Membership cards are no longer required and there is no need for our busy Membership Registrars to mail out cards. A rule change was introduced to remove the need for membership cards now that rides are managed using AERASpace, which provides an up-to-date status of a rider’s membership.

PA Insurance can also be taken out as part of the membership renewal however this will still require the completion of the PA Insurance form and sending that to the State/Membership Registrar. Plans are underway to have this digitised for the 2025 year.

The new module caters for:

1. Membership renewals
2. New memberships
3. Family memberships
4. Early bird discounts
5. Discount schemes for students, pensioners and significant volunteers
6. Half yearly memberships

AERA will be running some familiarisation sessions to assist members get a handle on how to renew their membership so look out for details of these sessions – details of these sessions will be posted to AERA’s FB page and to the State FB pages over the weekend so keep an eye out. The first session will be held on 20 December 2023, we’ll have another one in January and in February, if required.

For any questions relating to this new module please use the Contact Us page on the AERA Online website.

Oss Foley Memorial Ride - Gowrie Park Polocrosse Ground - Claude Rd - 28 October 2023

Nominations are now open . Click here to nominate and for more information.

80, 40 and 20km rides on offer

Sorry NO DOGS ALLOWED.  This is a condition of the polocross grounds.

The track has changed on last years ride, and maximum ride time for the 80 km ride is 9 hours.

As usual we have some lovely completion prizes.

We pride ourselves on looking after our volunteers well, in addition to a nice thankyou gift, volunteers will be in the running for some rather nice lucky dip prizes! So if you feel inspired to volunteer, please phone Debbie Grull 0417 130 774.  TPRs and pencillers needed. 

A great raffle is always fun on the day, so bring your gold coins!

Two events added to 2023 TEERA ride celendar

At its meeting last week, the TEERA SMC approved two extra rides for 2023. They are:

  • 29 July —> Lockhart Challenge, Lebrina: 20/40/80km rides, and

  • 16 September —> Bush to Beach, Baker’s Beach: 20/45/80km rides.

The SMC will be running the Lockhart challenge with track marking being done by the Lockharts.

The Bush to Beach ride will be run by a new ride committee headed initially by Lydia Rigby and Melissa Kelly.

Glenelg Derwent Double - nominations now open

Nominations are now open for the Easter Glenelg Derwent Double.

20km, 40km and 80km rides are on offer on both Saturday 8 April and Sunday 9 April.

To enter, click here.

Anyone planning to enter any of the rides as a member MUST have their membership applications / renewals to the TEERA membership registrar by Friday 31 March, preferably earlier.

Attention!!! people going to Upper Natone ride this weekend

For people travelling to the CCER upper Natone ride this weekend… it is suggested you DO NOT TRAVEL VIA STOWPORT/ NATONE!! . 

 Roadwork is being done and only one lane will be open with a load limit of 5 tonne.

A much safer option would be via Riana/ South Riana or Ridgley highway

For any further info please do not hesitate to contact Deb Wyllie.

Details are available here.