The 2023 TEERA Annual General Meeting will be held at 7.00PM on Friday 1 March, 2024 at the Wattlewood Park ride base, Bass Hwy, Sassafras.
Agenda
To confirm the minutes of the 2022 AGM (Minutes available here).
To receive various reports:
Auditors Report (has been emailed to members)
To elect the Committee members:
Eight written nominations were received by the secretary for the five vacant positions with one subsequently withdrawn before the ballot papers were distributed to members.
The seven candidates for the 2024 SMC are:
· Andrew Parker
· Rebecca Ainslie
· Christine Dann
· Andrew Miles
· Jessica Goulding
· Pat Lamprey
· Pat Hodgetts
Ballot papers were distributed to members who are eligible to vote on 21 January. 28 votes were lodge by close of polling at 5.00PM on 31 January. The names of the five people elected to the 2024 SMC will be disclosed by the returning officer at this AGM.
4. To appoint the auditors and agree their remuneration.
5. Special Business:
Motion to create a process that allows for TEERA to have By-Laws.
The motion, moved by Angie Clark and seconded by Andrew Miles, is that:
Clause 37 of the TEERA Rules of Association be re-numbered to 38 and to insert a new Clause 37 as follows:
37 By-Laws
37.1 The committee may make such By-Laws for the administration of the association as it sees fit from time to time provided that those By-Laws are not inconsistent with these Rules. Such By-Laws shall be published to the members of the association who are bound by these By-Laws.
Rationale:
During the year the SMC needs to make decisions on matters which do not arise very often, for example: nominations for Honorary Life Membership or occasional disciplinary matters. Having the ability to lay out a procedure in a bylaw will give consistency of decision making even with the rotation of members on the SMC and improve the transparency around such decisions.
By-Laws will be public documents attached to the Rules which can from time to time be updated by the SMC of the day to more effectively reflect the needs of TEERA.
II. Motion regarding the process to appoint TEERA honorary members.
The motion, moved by Angie Clark and seconded by Andrew Miles, is that:
Clause 5.1 c) of the TEERA Rules of Association be changed from:
c) Honorary life members who shall be members who have rights as ordinary members but shall not be levied membership fees or subscriptions and shall be nominated and appointed by such methods as determined by the committee.
to:
c) Honorary life members who shall be members who have rights as ordinary members but shall not be levied membership fees or subscriptions and shall be nominated and appointed in accordance with guidelines documented in the By-Law section.
Rationale:
Honorary Life Membership of TEERA is the highest and most prestigious honour which can be awarded in recognition of outstanding (above and beyond) contribution to the sport of Endurance riding in Tasmania.
Since the first TEERA constitution adopted in the 1980s the recipients of this award have been nominated and appointed by the SMC. as per 5.1 c) of the TEERA Rules of Association.
Creating a by-law containing guidelines and procedures for appointing Honorary Life Members will improve the consistency and transparency of the process as well as involve the wider membership in selecting the recipients of this honour.
6. Other business
All TEERA members were invited to suggest topics for discussion at this meeting. No suggestions were received.